1. Joining the Event
- Zoom Link and Meeting ID:
You will receive an email with the Zoom link and Meeting ID. Please click the link to join the meeting. If prompted, enter the Meeting ID and password provided.
- Zoom Installation:
Ensure you have Zoom installed on your device. If not, you can download it from zoom.us.
- Joining Time:
Please join the meeting at least 15 minutes before the scheduled start time for a quick tech check. Your stream technician will guide you through this process.
2. Technical Setup
- Internet Connection:
Use a stable and high-speed internet connection. Wired connections are preferred over Wi-Fi for better stability.
- Device:
Use a computer or laptop with a webcam and microphone. Avoid using smartphones for better screen sharing and functionality
- Headset:
Use a headset or external microphone for better audio quality and to reduce background noise.
3. Camera Positioning and Lighting
- Camera Position:
Position your camera at eye level to create a natural and professional appearance. Ensure your face is centred on the screen.
- Lighting:
Ensure you have good lighting. If required, position a light source in front of you to avoid shadows on your face. Natural light from a window or a desk lamp can work well.
- Background:
Choose a clean, uncluttered background. If necessary, use a virtual background, but ensure its professional and not distracting.
4. Screen Sharing
How to Share Screen:
- Click on the “Share Screen” button in the Zoom toolbar.
- Select the specific application or screen you want to share.
- Click the “Share” button.
If possible, take time at the start of the session to test the screenshare to ensure you’re comfortable with this.
5. During the Event
- Mute/Unmute:
Keep your microphone muted when not speaking to avoid background noise. Use the space bar as a push-to-talk option if you need to speak briefly.
- Video:
Keep your video on during your presentation for better engagement. However, turn it off during breaks if necessary.
- Engagement:
Engage with the audience by looking into the camera, smiling, and using hand gestures. Speak clearly and at a moderate pace
