We know that virtual and hybrid events have become a critical part of running events through the pandemic.
The switch to online events has been rapid, which has placed event organisers under pressure to learn new tech and processes…fast.
Some global regions with low infection rates are able to start planning for hybrid events. While juggling virtual and face-to-face elements may feel daunting, running a hybrid event is easier than you think. Here’s why:
1) One platform (keeps things simple):
Many planners worry that they need to deal with two separate platforms (and service providers) for their face-to-face and virtual event needs.
From polling to Q&A, live streaming to speaker management; a platform that does it all will seriously take the pressure off.
CrowdComms offers a seamless and integrated solution that supports face-to-face and virtual event features within one platform. All you need to do is provide the hybrid event brief and we’ll do the rest.
2) Local service (delivers the right support):
The technical requirements of running a live stream production for the virtual element of are complex.
Managing the live stream quality, speakers, run sheets, equipment monitoring and trouble-shooting, all require technical skill.
CrowdComms’ locally based teams will manage the production aspects of your virtual event. Which means less work (and stress) for your people.
3) Plenty of sponsorship opportunities (secures revenue):
A hybrid event doesn’t mean reduced sponsor visibility or revenue.
The virtual event element offers plenty of opportunities for sponsors to connect with attendees.
Pop up banners, session banners, video-on-demand branding and sponsor welcome notes are just some of the valuable ways to deliver meaningful returns on sponsor investment.
4) Flexibility (delivers peace of mind)
Event organisers who are planning a hybrid event are understandably nervous about the potential for sudden changes to community restrictions and local lockdowns.
It’s why we’ve made our platform super flexible. If circumstances change, we can quickly switch your hybrid event to a 100% virtual event.
(And of course, if you’re planning a virtual event and restrictions are lifted, we can also make that switch to hybrid).
5) Easy attendance (for a quality agenda and improved networking)
Hybrid events offer attendees and speakers a choice in how they participate.
Attendees who wouldn’t usually travel to an in-person event, or who able unable to attend on a given date, can participate virtually.
The virtual experience isn’t a compromise. CrowdComms’ solution replicates the on-site experience via its interactive platform. Networking, Q&A, live polling, speaker sessions, group chats and sponsor interaction are all delivered in attention-keeping formats.
Similarly, speakers who can’t to commit to a live in-person event can share industry insights via video streaming or pre-recorded presentation. It’s a great way to secure marquee speakers if time and travel are not on their side.