Until vaccination rates are sufficient to reduce infection rates, snap lockdowns will continue to affect our daily lives.
This includes events.
Planners and organisers are keen to plan for on-site and hybrid events, but what happens in the event of a snap lockdown?
If you’re planning for an on-site or hybrid event this year, here are some things you can do to make sure your event still goes ahead.
Make 100% Virtual the Contingency Plan
Your on-site or hybrid event can still go ahead if a snap lockdown is called, but it will need to be virtual.
Switching to virtual means you don’t need to re-book speakers, secure fresh sponsorship or worry about attendees supporting a re-scheduled event. Virtual allows your event to take place, albeit in a different format.
Communicate in Advance
Make sure your attendees, speakers and sponsors know in advance what your contingency plan will be if a snap lockdown is called.
Outline what will happen so everyone is clear and can keep the time available in their diaries.
This may involve advising that, in the event of a snap lockdown, the entire event will move online with speakers being live streamed (from their homes) and attendees also participating virtually.
Partner with a Flexible and Experienced Tech Provider
You’ll need a flexible and responsive platform provider who can move your event to 100% virtual, and quickly.
CrowdComms’ virtual event software is designed with changing plans in mind. We can move your on-site or hybrid event to virtual with minimal hassle.
We will also brief your speakers so they know exactly what they need to do if they’re required to complete a virtual presentation.
Promote the Benefits
Virtual doesn’t mean a compromised event. Although on-site allows people to get together in a physical space, virtual supports all the features necessary for a great experience.
Networking, polling, Q&A, group chats, speaker sessions and great sponsor visibility can all be delivered by CrowdComms’ virtual event software.
In addition, we offer video-on-demand so attendees and replay sessions or view any session they may have missed.
Give confidence in the virtual contingency by outlining the features in advance via your pre-event communication.
In Summary
Snap lockdowns can be challenging for event planners and organizer, but with the right continency plans in place unexpected chan
