The global effects of the Covid-19 pandemic mean that many aspects of a planned event have been uprooted. The agenda is often the central focus of any event, and it can take months of organisation to create one. Embracing virtual meetings is becoming an essential step across the events industry, but how do you prepare a previously planned agenda for the virtual world? Here are some tips for creating a virtual-friendly agenda:
Extend your Event
Consider extending your agenda over a longer period of time. For an event that was originally planned to last two days, consider spreading your agenda over a week instead. This will help avoid attendee burnout and reduce screen time, increasing engagement. It will also be easier for them to incorporate smaller chunks of time on your virtual event into their working day.
Incorporate engagement tools into your agenda. Use event app live polling and session Q&A to give a positive experience to your attendees. It is even more important that attendees feel included in the sessions at a virtual meeting, otherwise the experience can feel very one sided. A CrowdComms event app facilitates session streaming, polling, Q&A and more all from the agenda.
Fine Tuning your Content
In order to keep your attendees interested and engaged with your agenda’s content, consider shortening sessions. Keep content succinct and highly relevant to the subject matter, there will still be time to incorporate live polling and Q&A with appropriate planning. Ensure that you attach some speaker notes and slides to the session so that attendees have plenty of material to refer to after your virtual meeting.