500+
Onsite badging events a year
Onsite Badging Delivery
We take care of your onsite badging, end to end
Our team arrives, sets up and tests the printing and kiosk hardware, and runs the whole badging and check-in operation on the day. Drawn from more than 500 onsite badging events a year, it means a fast, professional arrival for every attendee, however busy the doors get.
What's Included
Arrivals, run end to end
We set it up, we staff it, we keep the doors moving.
Our team arrives, sets up and tests the printing and kiosk hardware, then runs the whole badging and check-in operation on the day, with experience drawn from more than 500 onsite badging events a year.
15,000+
Events supported
96%
Client retention
Full hardware setup and configuration
Tested and ready before doors open.
- All printing and kiosk hardware installed and configured by our team
- Everything tested before doors open
- So it all just works on the day
On-the-day staffing
Your people stay free for higher-value work.
- Our team runs the badging desk throughout
- Staff with experience from hundreds of badging events a year
- A professional arrival, however busy the doors get
Managed check-in flow
Smooth arrivals, even through peak windows.
- A well-staffed check-in that keeps arrivals moving
- Peak arrival windows planned for and handled
- A fast, professional welcome for every attendee
Self-service kiosks
Fast, independent arrivals.
- Self-service badge printing and check-in kiosks
- Our team on hand beside them
- Independence for attendees, reassurance for you
Proven at the doors.
At DEMEC 2025, CrowdComms printed 1,000 badges in the first thirty minutes and kept check-in flowing with zero registration bottlenecks. That is the arrival experience we deliver.
Case Study
DEMEC cleared a 1,000-person arrival in the first half hour
With CrowdComms running onsite badge printing and check-in, DEMEC 2025 moved a thousand delegates through the doors in the first thirty minutes, with zero registration bottlenecks.
Badges printed in first 30 minutes
1,000
Lead capture adoption
100%
Nick Westerman Head of Strategic Partner Events, NHS Confederation"The team absolutely delivered. They talked a big game, and they backed it up."
Frequently asked questions
Quick answers about Onsite Badging Delivery.
Onsite badge printing starts with understanding your event requirements, expected attendee volumes, and the anticipated flow of arrivals throughout the event.
Understanding how onsite badge printing works helps ensure the correct number of kiosks and badge printing stations are in place to deliver a smooth and efficient attendee experience with minimal queues.
This planning process is essential when you want to print on demand event badges and deliver a streamlined onsite badging experience throughout the event.
Our badging kiosks are tried, tested, and proven to speed up event check in for attendees arriving onsite.
By carefully considering attendee numbers, expected arrival patterns, and registration flow, CrowdComms ensures the setup is fully optimised to deliver a fast event check in experience.
This planning and kiosk configuration also helps reduce queues event teams often experience during peak arrival times, creating a smoother and more efficient attendee experience.
Self service badge kiosks allow attendees to quickly retrieve and print their event badge onsite, either by scanning their personalised QR code or searching for their name.
These types of event check in kiosk solutions are designed to work offline once configured, meaning they do not rely on venue Wi-Fi to deliver fast and reliable badge printing.
Attendees can easily self print event badge details onsite, while organisers can manage reprints and resets instantly through the mobile-friendly CrowdComms CMS, which also provides real-time statistics and reporting.
Each kiosk also features a large, brandable animated touchscreen interface, with full-body branding options available to align with the wider event experience.
As a best practice approach to staff onsite badging, we recommend having team members available to help keep badge printing running smoothly, manage attendee amendments, and answer onsite questions.
Effective event check in staffing helps ensure attendees move quickly through the registration process while maintaining a positive arrival experience.
CrowdComms can also provide additional onsite support staff if required. However, as long as one of our kiosk technicians is onsite, additional team members can usually be trained on the platform and registration desk staffing workflows within just a few minutes.
Best practice when planning to setup onsite badging venue operations is to complete installation and testing the day before the event.
This is important for several reasons:
- Logistics and avoiding late deliveries
- Allowing enough time for setup and testing
- Training onsite event staff on the kiosk workflows and processes
Proper onsite registration setup planning also helps reduce pressure on event day and ensures a smoother attendee arrival experience.
If venue access is only available on the day of the event, the average event check in setup time is typically around 10-15 minutes per kiosk for setup and testing.
Yes and no. Onsite badging offline capability is available within the CrowdComms kiosk setup, but there are some important considerations.
Once the kiosks are fully set up, printing the first badge on each kiosk requires an internet connection. This initial process downloads the attendee data locally, meaning if the internet connection drops afterwards, the kiosks can continue offline event check in and badge printing workflows without interruption.
However, if attendee data needs to be updated - such as name changes or adding new registrations - an internet connection would still be required.
The offline functionality has been built primarily as a fail-safe in case of connectivity issues. For the best no wifi badge printing experience and overall reliability, we would still recommend having a secure internet connection available onsite.
What to expect when you meet with CrowdComms
Our team of experts is here to provide a free consultation on your events. There is no scripted pitch: we start with your business, your audience, and what success looks like for you.
From there we recommend where event technology will deliver the most benefit, from registration and branded apps to onsite tech and reporting, and show you exactly how it would work for your events.
HYROX UK
“We worked with CrowdComms to deliver the official registration platform and event app for the inaugural HYROX Coaches Summit in London. The platform allowed our attendees to easily access the agenda, explore sessions and speakers, and book into their chosen sessions in advance. The CrowdComms team were great to work with, and the technology ran smoothly throughout.”View All Testimonials
