When you need to give your attendees the most up-to-date information, event app notifications and alerts are the go-to communication tool. Ready to read in real-time they let people know time sensitive detail, such as room changes, speaker swaps and entertainment alerts. While notifications are a hard working event app feature, did you know you can squeeze even more goodness from these handy pop-ups?
Set and Schedule
Alerts are great for last minute updates, but you can also pre-schedule your notifications. Think about how they can fit into your event communication strategy. Do you want to remind guests about the registration process? Or is it important to prompt attendees to complete the post event survey? Maybe a late afternoon promo of the evening’s entertainment will boost energy levels!
Setting scheduled alerts means you only have to focus on last minute changes that crop up during the event.
Make sure sponsors can maximise engagement opportunities by offering them pre-scheduled event app alerts. Scheduled messages can include incentives to visit their booth, website links or exclusive promotions.
Not only does messaging introduce added value for sponsors, it is a key feature that differentiates your sponsorship package levels.
Keeping event games fueled and fired is another feature in your alert tool kit. Incorporate notifications into your gamification strategy means attendees will be hungry for new alerts!
Schedule notifications that provide passcodes or maybe send out clues as to passcodes can be found. You can also issue updates on how the leaderboard is looking to ramp up the competition.
Are you running a dedicated reception for first-time guests? Do you want to communicate with event speakers? Targeted alerts communicate with specific groups or individuals
This means you can send information to help drive attendee behavior, provide group-specific information and keep your communication focused to bring more value to your attendees and event guests.
Don’t limit your alerts and notifications to just text. Digital marketers will always include rich content (such as videos and images) in their communication strategy. This multi-layered approach means information is delivered in a variety of formats to grab attention and keep recipients engaged and interested.
Do likewise with your real-time pop-ups. Whether its sponsor messages or event entertainment info, a mix of formats will focus attendees’ attention where it’s needed.
Like any communication strategy, your approach to alerts and notifications should be focused, relevant and timely.
Too many notifications will quickly lose recipients’ attention. Always think about the purpose of the alert. Ultimately each message should bring value and add to attendees’ event experience.
As a guide, one message every few hours is generally a good frequency but this may change depending on event activities and attendee engagement.